Some Great Tips to Quality Meetings- The Art of Meetings

Talking Heads (3)

March 30, 2015

By Dr. Tyra Oldham, LANDsds Sustainable Voice News


Have you been in meetings and to no avail the outcome was tenuous and/or unclear. Have you been in a meeting you thought was great and yet, there are no next steps. Meetings are highly complex and an art form. It is not simple for two people or more to communicate ideas that are retained and move to action. It is not the talking but the way the content is delivered.

This is the same is in networking. When talking or sharing ideas there is a tipping point where the brain is overload. The overload stems from too many topics or points being introduced. This can reduce the impact of the previous statements or points.  Make sure you seek clarity. It is good o ask if you are understood.

Be clear why your in the room but be open to the fact that the other communicator may shift the conversation in your mid sentence — keep listening.

Further, how we consider words are different from others. I love to provide the example that “quality”is understood differently based on your discipline. A person in marketing and engineering value and understand quality differently. Make sure you define words when necessary. We assume we are communicating when we are just talking.

Great conversations  and meetings have the elements of transitional words and are amplified by the listeners need. People want to hear what they want to hear so you must convey new ideas in digestible bites like a great meal.

Here are some tips for better meetings:

  1. Be clear on your interest and goals for the meeting. Never enter a meeting without an intention. Your intention could be not to have an intention and this too can be appreciated when shared.
  2. Keep the meeting to a time limit- respect for time is important. Start on time and end on time if you request the meeting. If the other party extends the meeting be willing.
  3. An idea is appreciated or understood quickly if clear and concise. It does not take a long time to convey a concept unless it is rocket science yet to rocket scientist it will not take long. Remember is not clear, the remainder of the meeting is reinforcing the ideas. This can cause the speaker quality points in the meeting because at a point there is diminishing point in which the more you talk you loose ground.
  4. Never over burden the listener with too many ideas in one meeting. This can cause brain drain and you may leave the listener to decide which points are relevant.
  5. Use psychology in a meeting. Repeat your needs three times in different ways to reinforce your request. Be polite!
  6. Feel confident in your position but be open to new information. When new information is presented think agile and integrate if needed. Communication is like dancing when there is a rhythm and movement using tone, physical ques and silence.
  7. Convey to the other party your deficits in the meeting so you can move beyond the assumptions. For example, I am very bad at remembering names. I make it clear that I am weak in this area so when asked if I remember someone it is easy to respond.
  8. Trust is great but it is very complex to identify and is produced over time. In any meeting you can get around trust by understanding self-interest.  Consider that everyone has a self-interest. If parties can fulfill the others self-interest there is movement. Define and identify the other parties self interest. Make sure you speak to this self-interest without saying, “Your self-interest is…”
  9. Follow up on meetings with supportive and redirect messages. It’s all about the content and data! Follow up with information in a short blast in the others communication style to support and reinforce your meeting. Long emails can kill the buzz and in world where people scan – keep it short and self-interested.

A great meeting is an art that is developed over time. The communicators within a meeting must be willing to want communication. I have always thought if each of us had informed empathy we would treat and communicate better. Engage if all communications are important. You never know where your next opportunity will come. Keep communication alive for words have a life lived beyond are speaking.


LANDsds Sustainable Voice is a news platform to share interconnected ideas, innovation and observation-The Nexuses.

Tagged with: , , , , , ,
Posted in Art, Organizational Change, Organizations, Sustainability Nexuses, Sustainable Voice, Voice News
One comment on “Some Great Tips to Quality Meetings- The Art of Meetings
  1. […] Some Great Tips to Quality Meetings- The Art of Meetings (LANDsds Sustainable Voice) […]

Have a Sustainable Day My Friend!

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Nexuses Images
Skinny Budget Slashing Budget Making some #Zen

July 4, 2015
Fourth of July!

July 3, 2015
Aetna Buys Humana

June 26,2015
The US Supreme Court votes for gay marriage.

June 25, 2015
The US nation's healthcare, Obamacare was upheld by the Supreme Court today.

April 28, 2015
The Marriage Gay Rights decision from Supreme Court

April 27, 2015
Outburst and acts of violence in Baltimore after the funeral of Mr. Freddy Gray, 25 Black male

April 27, 2015
Chipotle Mexican Restaurant Chain decides no Genetically Modified Ingredients (GMO) to be served

April 27, 2015
Loretta Lynch, sworn in as first Black Woman Attorney General of the United States

April 26 -27, 2015
Tragedy in Nepal as 7,000 Reported Dead from Earthquake and Tremors

April 25, 2015
White House Correspondence Dinner in full swing. Jokes, Pundits and Politics

April 9, 2015
Walter Scott killed by police officer in South Carolina. The crime witnessed and video taped by Feiden Santana.

April 7, 2015
Billie Holiday 100th Birthday anniversary

April 2, 2015
Storm and hail expected through south and east.

April 1, 2015
California's drought will change the way the state operates

Nexuses Top News & Pages
We are glad your here!
  • Moon's Tug Doesn't Cause Big Quakes
    An analysis of more than 200 earthquakes over the past four centuries concludes there's no connection between moon phases and big earthquakes. Christopher Intagliata reports. -- Read more on
  • Squirrel Sex Is Complicated
    Only 35 Mount Graham squirrels remain in the wild, but five captive squirrels could hold the key to their long-term survival—if we can get them to breed -- Read more on

LANDsds is the Green Sustainability Voice is dedicated to green, sustainability, green-tech and business contact us at

Top Posts & Pages
  • An error has occurred; the feed is probably down. Try again later.
  • Innovative Architecture Plyscrapers in Paris June 16, 2015
      Michael Green proposes plyscrapers for Paris  June 16, 2015 LANDsds Sustainable Voice News Vancouver architect Michael Green wrote the book on timber towers, and has made a name for himself building North America’s tallest. He is also great at that…Read more ›
    LANDsds Sustainable Voice News
  • Turning Miami into Next Silicon Valey June 1, 2015
    June 1, 2015 LANDsds Sustainable Voice News SHoP Architects has teamed up with West 8 to design a four-block development, aimed specifically at attracting technology businesses and turning Miami into “Florida’s Silicon Valley”. Located in Miami’s Park West neighbourhood, the 10-acre…Read more ›
    LANDsds Sustainable Voice News
  • BP Settles on Oil Spill for $18.7 Billion July 2, 2015
    July 2, 2015 LANDsdsSustainable Voice News   Big news as “BP to Pay $18.7 Billion for Deepwater Horizon Oil Spill” settled to support the environmental damage in 2010. “The federal government and the Gulf Coast states have reached a tentative…Read more ›
    LANDsds Sustainable Voice News
  • US Puerto Rico In Debt Crisis June 30, 2015
    June 30, 2015 By Dr. Tyra Oldham, LANDsds Sustainable Voice News As we the focus on Greece, Puerto Rico is in trouble. Puerto Rico a travel economy with cheap wages and high energy cost is under water. Puerto Rico a part of US…Read more ›
    LANDsds Sustainable Voice News
%d bloggers like this: